6 min read
Project management software can help prevent endless meetings, complex spreadsheets and your desk from drowning in post-its. This article will look at how you can use it to collaborate in an efficient and effective way, plus some of the best project management software products on the market.
First of all, we’ve picked our top three project management software products for small businesses – click the links below to visit their sites and find out more.
To see this piece of interactive content, please visit our main site below.
Project management is the leading of a team (by a project manager) to complete tasks that achieve set objectives within a specific timeframe and budget.
As well as costs and timelines, project management will outline:
Project management will allow for the early identification of any constraints in completing the project such as lack of time, resource, budget or skills required. These project risks can then be dealt with at the earliest possible opportunity.
A project can be done by one person or as a collaborative effort with a plan in place to complete a series of tasks in order to reach a particular goal.
Typically, a project will be split into five different process groups.
This will involve creating the project proposal and scope and conducting the relevant research including financial, stakeholder and SWOT analysis.
Developing the schedule, budget, team, deliverables and the order that tasks should be delivered in.
After approval of the project plans, the implementation of the project work begins with the coordination of resources to produce the agreed deliverables.
This involves the management of the project, measuring that tasks are being completed as expected and dealing with any project risks as they arise to keep the project on track.
The project is officially complete. At this stage, there will normally be a post-project review to see what went well and what could be improved on for the next project.
This will involve creating the project proposal and scope and conducting the relevant research including financial, stakeholder and SWOT analysis.
Developing the schedule, budget, team, deliverables and the order that tasks should be delivered in.
After approval of the project plans, the implementation of the project work begins with the coordination of resources to produce the agreed deliverables.
This involves the management of the project, measuring that tasks are being completed as expected and dealing with any project risks as they arise to keep the project on track.
The project is officially complete. At this stage, there will normally be a post-project review to see what went well and what could be improved on for the next project.
Following the principles in the checklist below will help you to utilise project management software to best of its capabilities.
To see this piece of interactive content, please visit our main site below.
If you have been assigned the role of managing a project, or perhaps you have inherited the project from somebody else, consider where the project is currently at and if the use of project management software would be of benefit.
Project management software is useful for:
For its use to be successful, everybody on the project team should commit to using the same tool and updating it regularly. If the project is straightforward or there are only a couple of people involved, the setup, cost and use might go to waste and something like a spreadsheet could suffice.
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With the slogan “work without limits”, monday.com is used by over 125k companies including BBC Studios, Coca-Cola, and Universal Music Group.
Additional benefits:
Costs:
Trustpilot: ★★★★ (Excellent)
What customers are saying:
“Super customisable and super friendly. Really adapts to business workflows.”
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With the slogan “simplify work and get more done”, ClickUp is used by big-name brands including Google, Booking.com, and Squarespace.
Additional benefits:
Costs:
Trustradius: ★★★★ (Top-rated)
What customers are saying:
“Speed is important to us but also accuracy is everything. ClickUp helps us complete and deliver projects on time with a high level of accuracy. We are now more organized and ready to add more projects to our timeline as management of projects is now a smooth process.”
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Claiming to be “the all-in-one project management software”, Celoxis is used by big-name brands including LG, KPMG, and HBO.
Additional benefits:
Costs:
Capterra: ★★★★ (Emerging favourite)
What customers are saying:
“Gantt charts and financials work well, we don’t really use the resource and workload functions but they are good. Significant upgrade over Wrike for cost tracking and forecasting.”
Here are some of the other popular project management software products on the market and a summary of their main features.
Provider | Main features | Price |
| Per user per month:
| |
| Per user per month:
| |
| Per user per month:
| |
| Per user per month:
| |
| £79.59 per/mo | |
| 5 tiers from free to £4.80 per user per month. Additional £8 per user per month for client users. | |
| Per user per month:
|
*Costs for Wrike, Basecamp, LiquidPlanner, Teamwork, and Trello are based on XE.com exchange rate as of 18/05/20.
All of these tools integrate with third parties and are available with apps for use on mobile. Most of these software providers offer a free 14-day or month trial so dip your toe in and find out if the usability suits you and your team before committing to moving a large project onto the system.
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