This may include their employee file, with their original recruitment applications, their contract of employment, next of kin forms, medical records, disciplinary records, appraisals and bank details. Basically it’s all the information you have on your employees. Investigation notes, results of the hearings and possible copies of written warnings related to disciplinaries and grievances should all be kept securely. It is important that the employee file is kept up-to-date and that the information is removed from the file and destroyed once the warning period has expired. All people that need access to the employee records for the purpose of running the business need to understand the principles of data protection.