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How Software Can Help To Improve Your Project Management

To lead a team to success, you’ll need to manage your workforce effectively. To do this, you should give your team enough room to work independently by setting them milestones to hit. Projects are all about working collaboratively and thinking creatively. Inspiring your team will motivate them and get the best results. Utilise software to improve your project management skills and processes – here’s why it can be so effective.


Presentation and planning

One of the best ways to avoid micromanaging is to clearly map out informative project goals and purposes. There is software available that’ll help you present a roadmap to articulate the project purpose in a consistent format. Doing this will help you present your ideas clearly to stakeholders to get formal buy-in. But a roadmap can be useful when the project is progressing. You’ll be able to share with the team and revert back to it at each set milestone to help you ensure you’re all staying on track.



Planning finances is a vital part of good project management. It’s important to track your financial spends when you’re working through a project. Spreading out your incurring costs will help you maintain your budget, which will keep your stakeholders on side. Even just utilising excel spreadsheets can clearly forecast how much support you’re going to need financially.


Communication tools

Online platforms and collaborative tools help you to share ideas more casually than formal meetings. Sending a quick update, commenting on a post and sharing content can be achieved effectively. This means, using these tools instead of emailing can spark creativity quicker than traditional methods. Not only this, your team will be able to log and archive all communications, which is useful when you need to find the root or solution to a problem.


Monitoring issues

Even the most thorough planners will come across an issue they didn’t foresee. But, this doesn’t mean you should avoid planning altogether. Being prepared and organised is the most useful thing you can do when approaching a new project. Before the project, when you’re planning how you’re going to achieve results, evaluate the possibilities of things going wrong. From this, you’ll be able to predict and plan out potential solutions. There is mapping software you can use to help you note down all of these problems. Use mapping software throughout your project to monitor any issues you have. This should be used by the whole team to helpfully communicate and learn from problems.


Manage stakeholders expectations

No matter what project management software you’re using, having all of your processes, communications and goals mapped out is beneficial. During the project, you’ll be able to focus on its practical uses, but in the review stages, you can see clearly how the project progressed. You’ll not only have a detailed log, you’ll have the ability to apply these processes to other projects. As well as this, as everything is in front of you, you’ll be able to share relevant information with stakeholders. Having a plan from the off will ensure expectations are managed early on, which software can clearly help with.

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Chelsea Ellsworth is an experienced and enthusiastic freelance writer who has written for a variety of online publications and magazines.

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