Each time you pay employees or their circumstances change you need to submit the PAYE (Pay as You Earn) information to HMRC (Her Majesty’s Revenue and Customs). This information is submitted in real time and the system is referred to as RTI (Real Time Information).
The information is submitted on a Full Payment Submission (FPS). Employers must provide mandatory information in each FPS (this will usually have been input into the payroll software). Further details can be found here.
Submissions are made to HMRC via your payroll software and you will need to register with HM Revenue and Customs' (HMRC) online services at in order to make submissions.
|Starters||Personal details, national insurance number, start date, tax code, national insurance category, student loan status, normal weekly hours, payment period||On or before the employee's first day|
|Pay employees||Each time an employee is paid the following information must be submitted: 1. Gross pay including any i. statutory sick pay (SSP) ii. maternity pay (SMP) iii. paternity pay (SPP) iv. adoption pay (SAP) v. shared parental pay (ShPP). 2. Income tax deducted or repaid. 3. National insurance contributions (both employees and employers). 4. Student loan deductions. 5 .Date paid||On or before the day every time an employee is paid, whether this is weekly, monthly or any normal payroll date. Therefore for weekly paid employees there will be 52 submissions and for monthly paid employees there will be 12 submissions.|
|Leavers||When an employee leaves a business the following additional information must be submitted: Leaving date||On or before the employee's last pay day.|
Other changes that must be reported on an FPS are as follows:
Employer payment summary (EPS)
In addition to a Full Payment Summary (FPS) there are times when you also may need to submit an Employer Payment Summary (EPS), the most common ones being:
Deadline: By the 19th of the following month.
If you're paying employees through PAYE, find out what to put in your Full Payment Submission and Employer Payment Summary.Read more
To use HM Revenue & Customs (HMRC) online services you need to register for an Online Government Gateway Account, and then enrol for the specific service(s) you want to use. If you are a business and use the online tax registration service to register for Self Assessment/Class 2 NICs, Corporation Tax, PAYE for employers, or VAT, a Government Gateway account will be created for you as part of that process. You will also automatically, in most cases, be enrolled for the associated online services.Read more
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